Exhibition Timeline

 

 

 

Exhibition Timeline

 

For key starting dates and deadlines, see below. We highly encourage you to mark your calendar accordingly.

Schedule Date
Early Bird Registration Opens March 13, 2024
Abstract Submission Opens April 15, 2024
Abstract Submission Closes August 5, 2024
Deadline for Submitting the Visa Supporting Documents Request Form October 31, 2024
Early Bird Registration Closes November 18, 2024
Exhibitors’ Final Deposit Due November 30, 2024
Submission Deadline of Industry -Sponsored Symposia and WetLab Courses January 20, 2025
Advertisement and Signage Artwork Due February 20, 2025
Advance Registration Closes March 17, 2025
Standard Registration March 18–April 6, 2025
AIOS Pre-coronation April 2, 2025
APAO Exhibition April 3-5, 2025
On-site Registration April 3-6, 2025
Opening Ceremony and Plenary Session April 3, 2025
Presidential Dinner April 3, 2025
AIOS Utsav April 3, 2025
Cultural Party April 4, 2025
“Run for Vision” Fundraising Run April 5, 2025

Time Schedule for On-site Operation

Build-up Period Date/Day Time
Moving-in of Official Contractor on-site
– Floor Marking
– Construction of Shell Scheme Booths		 31st March 2025 0800 hrs onwards
Moving-in of Special Design/ Raw Space / Interior
Decoration & Other Contractors		 31st March 2025 1200 hrs onwards
Raw Space Exhibition Booths Build-up Time 31st March 2025 to 2nd April 2025 Setup: 0800 to 2330 hrs
Moving-in of Shell Scheme Exhibitors for Booth
Setup and Booth Decoration		 2nd April 2025 Setup: 0800 to 1400 hrs
Completion of all displays & exhibits
(No works allowed after)		 2nd April 2025 1400 hrs
Exhibition Days Date Time
Exhibition halls open to Exhibitors 2nd-5th April2025 7:30 Hrs
Exhibition halls open to Delegates 3rd-5th April2025 8:00 Hrs
Exhibition halls close 18:00 Hrs
Collection of exhibitor
passes		 1st April 2025
2nd April 2025
3rd April2025		 10:00 Hrs – 17:30 Hrs
7:30 Hrs – 18:00 Hrs
7:30 Hrs – 18:00 Hrs

Special Design Booths Exhibitors are advised to check with their appointed booth contractors on the date and time that their booths will be ready for moving-in of exhibits.

The penalty charges are up to INR 50,000/ USD 588$ / booth beyond the working time limits.

No Work Allowed after 2330 hrs during the setup dates.

Tear-Down Period Date/Day Time
Removal of light and/or hand-carry exhibits and personal property 6th April 2025 14:00 Hrs – 16:00 Hrs
Dismantlingofboothfittingsandelectrical installation removal of heavy exhibits

(requiring mechanical handling of equipment)

 6th April 2025 16:00 Hrs – 23:00 Hrs

Please Note:

Overtime work is not allowed unless with permission from the Official Show Contractor

Contractors/exhibitors are required to clear their booth space, including the removal of all exhibits and debris, before 7th April 2025, 0800 hrs.

 

 

 

 

 

 

 

 

CONGRESS ACCESS










Asia-Pacific Academy of Ophthalmology

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Dear Friends and Colleagues,

Namaste!

A very warm welcome to the 40th Asia-Pacific Academy of Ophthalmology (APAO) Congress, being held in the vibrant city of New Delhi from April 3 to 6, 2025, in conjunction with the 83rd Annual Conference of the All India Ophthalmological Society (AIOS).

We are excited to see the APAO’s return to India, after we last hosted this prestigious annual event in 2013. Over the years, many advancements in clinical practices have been achieved, numerous scientific discoveries have been made, and patients’ needs for eye care services have evolved. We look forward to seeing you again at the 2025 Congress, a grand gathering for ophthalmologists and visual scientists from the Asia-Pacific region and worldwide to exchange the latest knowledge and ideas. This event will be hosted at the newly constructed state-of-the-art venue of Yashobhoomi – the India International Convention & Expo Centre (IICC) in New Delhi, which is India’s largest convention center.

Beyond our scientific program, the Congress offers wonderful opportunities for networking, collaboration, and building long-lasting professional relationships. Besides this, focus would also be on imparting ophthalmic education through wet labs (surgical skill development courses) and video-assisted surgeries. I sincerely invite you to share your expertise and forge new connections that will drive the pioneering efforts in our field.

India, a land of rich cultural heritage and unparalleled diversity, is honored to host this important event. As you immerse yourself in the feast for the mind in our scientific sessions, I also encourage you to explore the country’s historical wonders, culinary delights, and natural landscapes, making your experience truly memorable.

Join us for this extraordinary opportunity to gain new insights, enrich your experience, network with your peers, and work together towards the shared mission with the AIOS – “From Darkness to Light.”

With warmest regards,

Dr. Lalit VERMA
President
APAO 2025 Congress

Dear Friends and Colleagues,

On behalf of the Asia-Pacific Academy of Ophthalmology (APAO), I am honored to welcome you all to the 40th APAO Congress to be held in the vibrant city of New Delhi, India from April 3-6, 2025.

The APAO congress is the pinnacle meeting of ophthalmologists and visual scientists of the Asia-Pacific region. Year after year, it brings together top-notch speakers, practicing professionals, and academic researchers from all over the region and beyond to discuss the latest developments in the prevention, diagnosis, and treatment of eye diseases.

Under the theme of “Transcending Boundaries in Ophthalmology”, the 2025 congress will be co-hosted with the All-India Ophthalmological Society (AIOS). Amid the rapid changes and expansion of the field of ophthalmology, this event provides a unique platform for you to keep abreast of emerging trends and knowledge, and to explore collaboration opportunities with colleagues from different countries and subspecialties. From leading experts and seasoned professionals to young doctors and trainees, I am sure everyone will find it rewarding to engage in the thought-provoking dialogues in our scientific sessions, and to forge lasting friendships with like-minded peers through our social functions.

May I thank all the individuals involved in organizing this congress for their dedicated efforts and impressive commitment to making it a success. I am also eagerly anticipating the enthusiastic participation and support of our delegates. Together, let us embark on this remarkable journey of knowledge, inspiration, and camaraderie!

Sincerely,

Prof. Ava HOSSAIN
President
Asia-Pacific Academy of Ophthalmology

Dear Friends and Colleagues,

It is with immense honor and pleasure that I welcome you to the 2025 Congress of the Asia-Pacific Academy of Ophthalmology (APAO), held in conjunction with the 83rd Annual Conference of the All India Ophthalmological Society (AIOS) at the India International Convention & Expo Centre in New Delhi, India, from April 3 to 6, 2025.

This year’s congress promises to be an inspiring and transformative experience. With over 1,000 internationally renowned speakers, we anticipate groundbreaking presentations across a diverse spectrum of topics within major ophthalmic subspecialties. With more than 10,000 ophthalmologists expected to participate, our collective knowledge and passion will drive innovations in eye care, benefiting patients worldwide.

On behalf of APAO and our Member Societies, I would like to express our deepest heartfelt thanks to Dr. Lalit VERMA, APAO 2025 Congress President, and our dedicated colleagues at the AIOS, for organizing this exceptional event. I would also like to convey our deepest gratitude to our APAO 2025 Scientific Program Committee (SPC) Chair Prof. Dennis LAM and all its members, whose dedication and hard work are instrumental to curating such an intellectually stimulating scientific and educational program.

Lastly, it is your active engagement that truly elevates these endeavors. We are truly grateful for your unwavering support, and we look forward to welcoming you all in person to this exciting and enriching scientific gathering in the vibrant city of New Delhi.

Warmest regards,

Prof. Clement C THAM
Secretary-General and CEO
Asia-Pacific Academy of Ophthalmology

Dear Friends and Colleagues,

It is my privilege to extend a warm welcome to all of you to the 40th Asia-Pacific Academy of Ophthalmology (APAO) Congress in the capacity of APAO 2025 Scientific Program Committee (SPC) Chair.

The Asia-Pacific is home to more than 4 billion people, and there are significant challenges in eye care. We face a rising threat of age-related eye diseases among an aging population, a diverse demographic landscape with a broad spectrum of ocular conditions, and an imbalanced distribution of resources that hinders the prevention and eradication of blindness in some parts of the region. By coming together and pooling our collective expertise, we strive to devise innovative solutions to ensure quality eye care for all.

With this vision, the APAO and SPC are committed to designing a comprehensive scientific program for ophthalmologists and visual scientists from the region and beyond to exchange the latest knowledge and discuss collaborative efforts. The 2025 congress is anticipated to bring together over 1,000 top-notch speakers from India and around the world. Their pioneering research, groundbreaking discoveries, and cutting-edge techniques will undoubtedly shape the future of ophthalmology. We are also expecting an attendance of around 10,000 delegates, who will contribute their ideas and experience through our interactive symposiums, workshops, and other scientific sessions.

I look forward to meeting you in New Delhi and working with you towards a better and brighter world!

Best regards,

Prof. Dennis LAM
Chair
APAO 2025 Scientific Program Committee