Abstract submission

 

Submission Guidelines

 

Submission Periods

Abstract submission is open during the following periods:

For AIOS Program April 15, 2024 (09:00, GMT +8) to

June 3, 2024 (23:59, GMT +8)
For APAO Program April 15, 2024 (09:00, GMT +8) to

August 5, 2024 (23:59, GMT +8)

How to Submit Your Abstracts

  • Authors who are members of the All India Ophthalmological Society (AIOS) should submit abstracts under the AIOS program. Please read the guidelines and submit your abstracts to AIOS.

  •  All other authors should submit their abstracts under the APAO program. Please read the guidelines below and  submit your abstracts to APAO.

  • Please do not submit an abstract to both AIOS and APAO. In the event of duplication, the Scientific Program Committee reserves the right to invalidate an entry.

Submission Guidelines for International Authors

  1. The APAO 2025 accepts Instruction Course, Free Paper, Poster, E-poster and Video submissions.
  2. All abstracts must be submitted in English exclusively via the online abstract submission system. Submissions by post, email, fax or any other means will NOT be accepted.
  3. AUTHORS – FIRST (PRESENTING) AUTHOR – The first author will be the presenting author. The first (presenting) author is expected to register and pay the full registration fee, attend the Congress and make the presentation.
  4. Please provide an accurate email address for the first (presenting) author. Abstract submission results and abstract-related correspondence will be sent by email to the first author.
  5. Authors can submit a maximum of 5 abstracts and they can serve as the first author of 3 submitted abstracts at most. Among the 3 abstracts, they can present a maximum of 2 abstracts that are of the same presentation type.
  6. CO-AUTHOR(S) – A maximum of FIVE co-authors are allowed for each abstract. Type in the names and affiliations as you would like them to appear in any publications. Please give the names in full for each of the co-authors. Initials are only accepted for middle names if any.
  7. The ABSTRACT TITLE must be concise. Avoid using abbreviations in the title. It is highly recommended that you write the title in the AMA Manual of Style. You may use online title capitalization tools as a quick reference.
  8. Abstract content (excluding title, authors, highest degrees and institutions) should include the following headings: PURPOSE, METHODS, RESULTS and CONCLUSIONS. The abstract must not exceed 250 words. Do not include graphs, tables, images or references in the abstract. Do not mention in the abstract the names of any affiliated institutes, academic institutions, hospitals, eye centers, et cetera, or names of any individuals involved in the study. Otherwise, the abstract will be rejected outright.
  9. Please define each abbreviation the first time it is used in the abstract by placing what it stands for in parentheses.
  10. It is the author’s responsibility to submit an abstract with correct spelling and grammar. The Selection Committee, however, reserves the right to edit the abstract if it has significant spelling and grammatical mistakes.
  11. All successfully submitted abstracts will be acknowledged with an electronic receipt with an abstract reference number, which should be quoted in all future correspondence. If you do not receive an acknowledgement within 24 hours after submission, please contact the Congress Secretariat at submission@apaophth.org.
  12. The Selection Committee strongly recommends that authors submit their abstracts as early as possible to avoid a last-minute rush and system congestion. When the abstract is submitted, it can still be revised until August 5, 2024 (Monday). Kindly note that only the latest version will be reviewed.
  13. Late submissions will NOT be considered.
  14. Submitted abstracts will be peer-reviewed by the Selection Committee. The review process is confidential and the decision is final.
  15. Authors will be notified of the abstract selection results no later than October 31, 2024.
  16. Authors may be given the option to change the format of their presentation as a condition for acceptance.
  17. The Asia-Pacific Academy of Ophthalmology holds the copyright to all the materials presented at the Congress and may reproduce the materials in any form for distribution.

Submitted Instruction Courses

  1. A course outline in less than 100 words should be submitted.
  2. There should be no more than FIVE instructors per instruction course.
  3. AUTHORS – FIRST AUTHOR – The first author will be the chief instructor. The first author should submit a brief biography of himself/herself, stating his/her expertise in less than 300 words.
  4. Please provide an accurate email address for the first author. Abstract submission results and abstract-related correspondence will be sent by email to the first author.
  5. CO-AUTHOR(S) – A maximum of FIVE co-instructors are allowed for each abstract. Type in the names and affiliations as you would like them to appear in any publications. Please give the names in full for each of the co-instructors. Initials are only accepted for middle names if any.
  6. Both the chief instructor and the co-instructors are expected to register and pay the full registration fee, attend the Congress and make the presentation. The chief instructor MUST obtain the co-instructors’ consent before submitting their names.
  7. Upon successful submission, the chief instructor cannot be changed unless there are extenuating circumstances. Requests must be made in writing by the chief instructor to the Secretariat Office addressing the Scientific Program Committee Chair at least 1 month before the Congress. Permission will be granted at the sole discretion of the Scientific Program Committee Chair.
  8. Instruction courses on clinical sciences should present current and reasonably established information. Controversies and unestablished concepts should be submitted as free papers or posters.

Free Papers & Videos

  1. Please select the appropriate category for the abstract.
  2. Free paper submissions include an oral presentation. Any accepted authors will need to present a talk of 5 – 8 minutes at the APAO Congress.
  3. If ‘Free Paper’ is selected to be the first preference, and the secondary preference ‘E-Poster’ is chosen, authors will have the opportunity to have the abstract reviewed for e-poster presentation in the event that it is not accepted for free paper presentation.
  4. After submitting a video abstract, the first author must upload the video to the congress system by August 8, 2024.
  5. All videos should be within 8 minutes, in MP4 format.
  6. Videos will be evaluated based on their scientific merits, educational values, originality, quality, conciseness, audio-visual effects, editing skills, etc.

Checklist

Before submission, please check:

  1. If the abstract has a concise, descriptive title using capitalization rules of the AMA style;
  2. If the study has sufficient data leading to conclusive outcomes;
  3. If the names of any affiliated institutes, academic institutions, hospitals, eye centers and individuals involved in the study have been removed;
  4. If the abstract states clearly the purpose, methods, results and conclusions of the study;
  5. If the study is conducted in a methodologically correct way;
  6. If the abstract is proofread and/or edited by a native speaker of English;
  7. If the abstract is within the word limit;
  8. If financial disclosures for each of the authors are made.

 

 

 

 

 

 

 

 

CONGRESS ACCESS





　

Asia-Pacific Academy of Ophthalmology

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Dear Friends and Colleagues,

Namaste!

A very warm welcome to the 40th Asia-Pacific Academy of Ophthalmology (APAO) Congress, being held in the vibrant city of New Delhi from April 3 to 6, 2025, in conjunction with the 83rd Annual Conference of the All India Ophthalmological Society (AIOS).

We are excited to see the APAO’s return to India, after we last hosted this prestigious annual event in 2013. Over the years, many advancements in clinical practices have been achieved, numerous scientific discoveries have been made, and patients’ needs for eye care services have evolved. We look forward to seeing you again at the 2025 Congress, a grand gathering for ophthalmologists and visual scientists from the Asia-Pacific region and worldwide to exchange the latest knowledge and ideas. This event will be hosted at the newly constructed state-of-the-art venue of Yashobhoomi – the India International Convention Centre (IICC) in New Delhi, which is India’s largest convention center.

Beyond our scientific program, the Congress offers wonderful opportunities for networking, collaboration, and building long-lasting professional relationships. Besides this, focus would also be on imparting ophthalmic education through wet labs (surgical skill development courses) and video-assisted surgeries. I sincerely invite you to share your expertise and forge new connections that will drive the pioneering efforts in our field.

India, a land of rich cultural heritage and unparalleled diversity, is honored to host this important event. As you immerse yourself in the feast for the mind in our scientific sessions, I also encourage you to explore the country’s historical wonders, culinary delights, and natural landscapes, making your experience truly memorable.

Join us for this extraordinary opportunity to gain new insights, enrich your experience, network with your peers, and work together towards the shared mission with the AIOS – “From Darkness to Light.”

With warmest regards,

Dr. Lalit VERMA
President
APAO 2025 Congress

Dear Friends and Colleagues,

On behalf of the Asia-Pacific Academy of Ophthalmology (APAO), I am honored to welcome you all to the 40th APAO Congress to be held in the vibrant city of New Delhi, India from April 3-6, 2025.

The APAO congress is the pinnacle meeting of ophthalmologists and visual scientists of the Asia-Pacific region. Year after year, it brings together top-notch speakers, practicing professionals, and academic researchers from all over the region and beyond to discuss the latest developments in the prevention, diagnosis, and treatment of eye diseases.

Under the theme of “Transcending Boundaries in Ophthalmology”, the 2025 congress will be co-hosted with the All-India Ophthalmological Society (AIOS). Amid the rapid changes and expansion of the field of ophthalmology, this event provides a unique platform for you to keep abreast of emerging trends and knowledge, and to explore collaboration opportunities with colleagues from different countries and subspecialties. From leading experts and seasoned professionals to young doctors and trainees, I am sure everyone will find it rewarding to engage in the thought-provoking dialogues in our scientific sessions, and to forge lasting friendships with like-minded peers through our social functions.

May I thank all the individuals involved in organizing this congress for their dedicated efforts and impressive commitment to making it a success. I am also eagerly anticipating the enthusiastic participation and support of our delegates. Together, let us embark on this remarkable journey of knowledge, inspiration, and camaraderie!

Sincerely,

Prof. Ava HOSSAIN
President
Asia-Pacific Academy of Ophthalmology

Dear Friends and Colleagues,

It is with immense honor and pleasure that I welcome you to the 2025 Congress of the Asia-Pacific Academy of Ophthalmology (APAO), held in conjunction with the 83rd Annual Conference of the All India Ophthalmological Society (AIOS) at the India International Convention Centre in New Delhi, India, from April 3 to 6, 2025.

This year’s congress promises to be an inspiring and transformative experience. With over 1,000 internationally renowned speakers, we anticipate groundbreaking presentations across a diverse spectrum of topics within major ophthalmic subspecialties. With more than 10,000 ophthalmologists expected to participate, our collective knowledge and passion will drive innovations in eye care, benefiting patients worldwide.

On behalf of APAO and our Member Societies, I would like to express our deepest heartfelt thanks to Dr. Lalit VERMA, APAO 2025 Congress President, and our dedicated colleagues at the AIOS, for organizing this exceptional event. I would also like to convey our deepest gratitude to our APAO 2025 Scientific Program Committee (SPC) Chair Prof. Dennis LAM and all its members, whose dedication and hard work are instrumental to curating such an intellectually stimulating scientific and educational program.

Lastly, it is your active engagement that truly elevates these endeavors. We are truly grateful for your unwavering support, and we look forward to welcoming you all in person to this exciting and enriching scientific gathering in the vibrant city of New Delhi.

Warmest regards,

Prof. Clement C THAM
Secretary-General and CEO
Asia-Pacific Academy of Ophthalmology

Dear Friends and Colleagues,

It is my privilege to extend a warm welcome to all of you to the 40th Asia-Pacific Academy of Ophthalmology (APAO) Congress in the capacity of APAO 2025 Scientific Program Committee (SPC) Chair.

The Asia-Pacific is home to more than 4 billion people, and there are significant challenges in eye care. We face a rising threat of age-related eye diseases among an aging population, a diverse demographic landscape with a broad spectrum of ocular conditions, and an imbalanced distribution of resources that hinders the prevention and eradication of blindness in some parts of the region. By coming together and pooling our collective expertise, we strive to devise innovative solutions to ensure quality eye care for all.

With this vision, the APAO and SPC are committed to designing a comprehensive scientific program for ophthalmologists and visual scientists from the region and beyond to exchange the latest knowledge and discuss collaborative efforts. The 2025 congress is anticipated to bring together over 1,000 top-notch speakers from India and around the world. Their pioneering research, groundbreaking discoveries, and cutting-edge techniques will undoubtedly shape the future of ophthalmology. We are also expecting an attendance of around 10,000 delegates, who will contribute their ideas and experience through our interactive symposiums, workshops, and other scientific sessions.

I look forward to meeting you in New Delhi and working with you towards a better and brighter world!

Best regards,

Prof. Dennis LAM
Chair
APAO 2025 Scientific Program Committee